Customers and communication
Common entrance, contact person, project-related email processes and customer portal.
Rental management software for event production
A continuous order from the inquiry to the paid invoice.
Klarvexo is built for event technology, production and rental companies that no longer want to maintain the same data in multiple tools. Customers, projects, materials, crew, vehicles and invoices work with a common status.
- Project workspace
- All processes, tasks and documents in one place
- Own inventory
- Articles, sets, serial-numbered equipment and availabilities
- Invoicing
- Quotes, invoices, cancellations and payment tracking
In real workflow
Rental is managed as a coherent process.
From the first customer contact to the return, every work step remains connected to the same project. Changes to time periods, materials or personnel are visible where scheduling, warehouse and office need them.
View the entire Klarvexo platform
- Enquiry
- Customer and project recognizedDone
- Planning
- Equipment, crew and transportIn progress
- Deployment
- 218 articles · 10 people72 %
- Billing
- Quote confirmedPrepared
Continuous process
This turns planning into a resilient operational process.
- 01
Accept request
Email, contact person, appointment and project reference are checked together.
- 02
Plan services
Material, stage plan, personnel, vehicles and additional rentals are created directly on the project.
- 03
Ensure availability
Time-based reservations and conflicts are visible before equipment is checked out.
- 04
Deliver the job
Stock movements, working hours, returns, damage and additional costs update the project status.
- 05
Bill cleanly
Confirmed services are continued without double entry in invoices and accounting.
Functions related
Everything this workspace needs in the project.
Project and task management
Phases, subprojects, deadlines, assignees, files, comments and automations.
Equipment and warehouse
Items, sets, serial numbers, QR bookings, packing lists, returns and shortages.
Personnel and transport
Staffing needs, invitations, shifts, vehicles, drivers and transport routes within the project period.
Quote and invoice
Versioned quotes, partial and final invoices, cancellation, credit and e-invoice.
Workshop and control
Damage, repairs, inspections, costs, customer billing and traceable financial statements.
Frequently asked questions
What companies want to know before starting.
Which companies is Klarvexo intended for?
For event technology, dry hire, production companies and comparable rental companies that need to combine projects with materials, personnel and billing.
Does the entire company have to change at once?
No. Areas can be prepared step by step, checked and taken over during ongoing operations.
Can Klarvexo work with multiple users?
Yes. Companies manage their own users, teams, roles and permissions within their completely separate company area.
Try it straight away
Create your own Klarvexo company area.
Confirm your email, set your password and test the entire company area for three months without any initial payment.
Provider & original sources
Who is behind Klarvexo?
Klarvexo is provided by Frey & Graf GmbH und Co. KG. The software is designed for event technology, production and rental businesses.
Am Wasserturm 14b · 85131 Pollenfeld / Preith · Germany
See the software in a real workflow
Original screenshots and German-language tutorials demonstrate the software using sample data. They are not customer references. Features and access depend on the selected plan and software version.
Tutorials & workflows Current plans & featuresProduct screenshots and recordings show the original German interface. Tutorial audio is in German; the videos are not dubbed.