Customers & communication
Shared inbox, project-related email processes, customer data, contact persons, files and customer portal.
Event production. Organised together.
Klarvexo
One project. One team. One shared project status.
Rental software for event technology and dry hire connects projects, equipment, crew, warehouse operations and invoices. From the initial brief to the final equipment return.
- V2 for every company
- New and existing company workspaces
- Project collaboration
- Tasks, comments and responsibilities
- In the office and on the move
- Responsive browser workspaces
From now on the standard.
V2 is the interface for all company areas. Your data will be retained. We develop new functions exclusively for V2; V1 will not be further developed.
01Projects & scheduling
02Personnel & working hours
03Equipment & warehouse
04Documents & invoicing
Klarvexo step by step
Get in. Understand. Get started yourself.
31 German-language tutorials with original recordings: from the first project through crew and warehouse operations to invoicing. Each episode shows a specific workflow.
Getting started · 2 min.Klarvexo at a glance
Detailed practical video · 11 min.From the customer email to the project
Preview images are at Klarvexo. YouTube will only load after your consent. Data protection for videos
In this episode
No video found.
Recorded in Klarvexo V2 with fictional demonstration data and German computer voice. Interface and availability may vary depending on authorization, tariff and software version.
Watch all 31 explanatory videos on YouTube
Product screenshots and recordings show the original German interface. Tutorial audio is in German; the videos are not dubbed.
Klarvexo by work area
The right solution for every part of event operations.
Each area can be used independently and remains connected to the project, period, resources, communication and billing.
Rental softwareConsistently manage inquiries, projects, operations and invoices
Resource planningPlan equipment, crew and vehicles for the same period
Warehouse & ScannersRecord packing, checkout, returns and damage by QR code
Project managementConnect tasks, dependencies, files and portfolio
Personnel planningBring together needs, commitments, working hours and costs
Stage plan & DMXCreate plan, devices, patch, legend and PDF together
Original views of the V2
Your everyday work routine. Directly into Klarvexo.
Original recordings from Klarvexo V2 using fictional demonstration data. No recreated interfaces and no customer data.
Klarvexo
V2 · Original recording · Sample data
Real system
Tasks, appointments, emails, invoices as well as material and personnel bottlenecks lead directly to the affected process.
Phases, subprojects, tasks, equipment, staff, documents, quotes and invoices remain attached to the same job.
Filters, bottlenecks, open answers and conflicts show where the resource planning really needs to act.
Items, sets and serial-numbered equipment are recorded using QR codes or barcodes. Shortages and damage remain visible as issues to resolve.
Multiple assignees, checklists, comments and change history. Simultaneous changes are compared and open conflicts are consciously resolved.
Hazards, measures, responsible persons and checklists in the project record. AI suggestions are only used after conscious adoption; the technical test remains with the people.
Create rows, grids and arcs, number devices and output technical data together with patch and plan.
A continuous process
One job. One record. No lost information.
An inquiry becomes a complete order. Customer, planning, warehouse and billing data does not have to be copied between individual tools.
- 01EnquiryRecognize email, assign customer and project
- 02ProjectDates, location, tasks and sub-projects
- 03PlanningMaterial, stage, personnel and transport
- 04QuotationCalculate, version and confirm
- 05PreparationPlan, pack and resolve conflicts
- 06DeliveryEquipment checkout, working hours, returns and damage
- 07InvoicingInvoice, payment, cancellation and archive
Personnel from requirements to payroll
You can see whether each project is sufficiently staffed.
Demand, Invitation, Acceptance, Availability, Engagement, and Released Working Time use the same status. Missing employees are highlighted in red and lead directly to manual replacement planning.
- Suitable suggestionsSorted by availability, qualifications, location, workload and cost.
- Open answersResponse deadlines, collective reminders and saved scheduling filters.
- Four to twelve weeksCapacity, shortage and expected service provider needs by function.
- Accurate payroll preparationApprovals, surcharges, travel expenses and traceable billing periods.
Material and procurement
Real undercoverage immediately becomes red and can be solved concretely.
Klarvexo checks the actual project period against inventory and parallel reservations. Only if material is really missing will a suitable procurement option appear.
- Short only for a specific periodKlarvexo suggests subhiring additional equipment for the specific period.
- Permanently or regularly too littleKlarvexo leads to the appropriate replacement purchase for type, length and variant.
- No partner availableThe normal procurement process and existing suppliers remain accessible.
- Deliberately manualNo automatic ordering, no shopping cart and no transfer of company or project data.
Warehouse operations on desktop and mobile
One scan leads to the right warehouse operation.
The scanner identifies an item, serial-numbered device or set and guides you through packing, checkout and return. The project status changes where the transaction actually takes place.
- QR & Barcode
- Own codes and existing manufacturer codes
- Tracked by serial number
- Inventory, inspection date, storage location and history
- Issues to resolve
- Shortages, damage, replacement and workshop
New in your everyday work
Collaborate without losing your own work.
Tasks retain your drafts even when you switch to the project record. Colleagues' changes are reconciled; if values conflict, you choose which one to keep.
Technical planning in the project
Stage plan, devices and DMX belong together.
Plans are created directly in the project record using drag-and-drop. Company profiles, rental equipment and technical data remain reusable, while the drawing, legend and output use the same symbols.
- Arrange and number devices in a row, grid or arc
- Trusses with actual lengths, corners and clearly defined ends
- Custom spotlight, speaker and plan symbols
- DMX modes, universes, addresses, focus and conflict checks
- PDF plan with company logo and patch list as PDF and CSV
From quote to archive
Services will be continued, not rewritten.
Confirmed material, personnel and transport services flow into the calculation and invoice. Documents, OCR receipts, e-invoicing and accounting remain connected to the customer and project.
Communication without additional storage
A customer email becomes a project.
The request doesn't stay in your inbox: check information, prepare a project, file attachments and record queries as tasks. Communication, material planning and quote draft remain in the same context.
- Shared inbox with project references and separate accounts
- Customer portal for news and documents
- Readable attachments, document previews and appropriate access rights
- AI search and answer suggestions in the right tariff
What Klarvexo already depicts
All areas surrounding an order.
Klarvexo is not a loose collection of individual tools. Each area accesses the same customers, projects, time periods, articles and documents.
Projects & tasks
V2 project records, sub-projects and joint tasks with multiple responsible persons, comments, draft protection and targeted conflict clarification.
Equipment & warehouse
Items, sets, serial-numbered equipment, availability, reservations, QR checkout, returns, shortages and stocktaking.
Stage plan & DMX
2D drawing, trusses, rows, grids, arcs, device profiles, GDTF, patch, focus, legend and PDF output.
Personnel & working hours
Personnel requirements, invitations, availability, replacement suggestions, time recording, travel costs and wage preparation.
Vehicles & Transportation
Vehicle requirements, drivers, transport routes, loading times, conflict checking, mileage-related costs and driver portal.
Quotes & invoicing
Calculation, quote versions, order confirmation, partial and final invoice, cancellation, credit and dunning.
Workshop & control
Damage, workshop orders, maintenance, tests, orders, documents and traceable changes.
Work consistently in Klarvexo
Migrate one area at a time without stopping day-to-day operations.
Import existing recordsValidate the workflowMigrate the area
Material and project data can be prepared and transferred in a controlled manner. The change begins where Klarvexo already completely supports the process.
For the entire company
Each role sees what is important next.
Availabilities, conflicts, commitments, tasks and changes across all projects.
Packing lists, QR bookings, serial-numbered equipment, returns, damage and workshop.
Assignments, times, feedback, transport routes and relevant project documents mobile.
Calculation, receipts, invoices, incoming payments and open processes.
Clear tariffs
Pay monthly or save 20% annually.
Community, Standard, Pro and Full KI can be tested for three months. The Community will then remain permanently financed by advertising; The paid tariffs are then paid by direct debit or invoice.
Community
Klarvexo Community
0,00 €permanently
Ad-supportedUnobtrusive ads in Today and Equipment.
- Customers, projects, tasks and calendars
- Material, warehouse, scanners and personnel
- Quotes, invoices and email
- No Pro or AI features
- No payment details necessary
Standard
Klarvexo Standard
20,00 €net per month
Annually €192.00 net20% discount · €228.48 gross.
- Customers, projects, tasks and calendars
- Equipment, warehouse, scanners, sets and workshop
- Personnel, time recording, vehicles and transport
- Quotes, invoices, email and customer portal
- Stage plan, DMX patch, legend and PDF output
Pro
Klarvexo Pro
30,00 €net per month
Annually €288.00 net20% discount · €342.72 gross.
- All Klarvexo Standard features
- Banking and payment matching
- Accounting and document processes
- WhatsApp communication
- Sharing and document archive
Full KI
Klarvexo Full KI
50,00 €net per month
€480.00 net annually20% discount · €571.20 gross.
- All functions from Klarvexo Pro
- AI support in email and projects
- Occupational safety including AI
- AI analysis for documents and receipts
- Smart search and answer suggestions
- Priority premium support
The test phase applies to Community, Standard, Pro and Full KI. The Community will then remain permanently financed by advertising.
Pay monthly or save 20% on the contract with annual payment.
Direct debit with confirmed SEPA mandate or invoice by bank transfer.
A voucher code unlocks the specified free period in the company account.
- Billing
- Monthly or yearly with a 20% discount.
- Payment method
- Direct debit or invoice by bank transfer.
- Storage
- 1 GB file storage per company account.
- Tariff change
- Directly in settings until the bill is issued.
Start safely. Keep working safely.
Klarvexo grows with your business.
Corporate space, roles, mobile workstations, status checking and recovery are intended as part of the operation, not an afterthought.
Every company works with its own users, customers, projects, documents and settings.
Teams only get access to the areas and data they need for their tasks.
Document versions, transactions, approvals and important status changes remain auditable.
Separate backup targets, status checks and defined restore points support operations.
Understanding the software
What is Klarvexo – and who is it for?
Klarvexo is browser-based rental and resource planning software for event technology, dry hire and event production. Customers, projects, equipment, staff and billing are connected in your own company workspace.
- Who is it for?
- Event technology companies, equipment rental businesses and production teams managing project-based resources.
- Which problem does it address?
- Equipment, crew and dates need to align with the same job. A shared project view makes responsibilities and outstanding steps visible.
- Which workflows?
From the enquiry through planning and warehouse operations to invoicing.
enquiry and project · Resource planning · equipment checkout and returns- How can you evaluate it?
Try a job of your own and check the requirements before use.
plan and features · mobile devices and test versions
Frequently asked questions
What companies want to know before starting.
Why use Klarvexo instead of separate lists and tools?
When equipment, crew, dates and invoices belong to the same job, a shared project view helps. Klarvexo connects these work areas with tasks and responsibilities. Test a typical job to find out whether the workflow suits your business.
What should you check before switching?
Test a complete job from the initial enquiry to equipment returns and invoicing. Check the features you need in your chosen plan, data migration and mobile devices. A general product description does not guarantee a bespoke integration or a complete transfer from another software system.
Which Klarvexo version is the standard?
V2 is the standard interface for new and existing companies. Existing data is retained. New features are being developed exclusively for V2; V1 will not be further developed.
Does AI replace occupational safety testing?
No. In the Full-KI tariff, Klarvexo supports preparation. Suggestions must be consciously adopted and professionally examined. Responsibilities, implementation and approval remain with the responsible person.
Which companies is Klarvexo intended for?
For event technology, dry hire, production companies and other project-oriented rental companies that need to combine projects with materials, personnel and billing.
Can Klarvexo plan materials, personnel and vehicles together?
Yes. All resources use the same project period. Shortfalls, open commitments and conflicts become visible together and lead to appropriate manual processing.
Are there mobile warehouse and employee processes?
Yes. Klarvexo has mobile browser views and an Android scanner app for Zebra devices and comparable smartphones.
Can Klarvexo be tested for free?
Yes. Community, Standard, Pro and Full KI can be tested in your own company area for three months. The Community will then remain permanently financed by advertising.
Try it straight away
Create your own Klarvexo company area.
Confirm email, set password and then start with customers, projects and articles.
Provider & original sources
Who is behind Klarvexo?
Klarvexo is provided by Frey & Graf GmbH und Co. KG. The software is designed for event technology, production and rental businesses.
Am Wasserturm 14b · 85131 Pollenfeld / Preith · Germany
See the software in a real workflow
Original screenshots and German-language tutorials demonstrate the software using sample data. They are not customer references. Features and access depend on the selected plan and software version.
Tutorials & workflows Current plans & features